Administrative Assistant

Application Deadline: Nov 8, 2017
Start Date: Nov 20, 2017
Salary: Commensurate with Experience – To Be Confirmed
Location: Parrsboro, Nova Scotia
Organization’s Field/Discipline: The Arts
Term: Contract position, Full-time
Career Level: Intermediate

ORGANIZATION DESCRIPTION
Parrsboro Creative is a not-for-profit art organization dedicated to building a new cultural economy in Parrsboro and its radial community. The fundamental focus of Parrsboro Creative centres on its two Major Building Blocks: A Cultural Campus offering a unique range of fine arts and artisan workshops, and Artists Attraction Program to encourage artists to move to Parrsboro to set up a colony of working studios.
We believe that, through the sustained support of carefully selected and well-planned cultural initiatives, an arts-centered environment can be established that will bring artistic excellence and cultural tourism together in such a way that it will stabilize, revive, and in time, sustain a new prosperity for Parrsboro and Cumberland County.
Since its inaugural season in 2015, Parrsboro Creative has experienced a significant enhancement of profile, and is now cited in the recently published Nova Scotia Government’s Culture and Action Plan as one of the eight top groups to watch for driving the economy through arts/cultural initiatives.
As well as building a higher file, Parrsboro Creative is also undergoing a significant expansion of programming, and the demands of this new programming has created a need for administrative support, as well as assistance in marketing and data base management. We, therefore, have created the new full-time position of “Administrative Assistant” and are now seeking the right individual to fill this position.

JOB DESCRIPTION
If you have the skill sets for maintaining effective administrative systems and the passion to be involved in an organization whose vision is to change people’s lives by bringing a new prosperity to the communities of Cumberland County, then this may be the job for you. We are looking for an energetic individual, a team player who would thrive in a hard-working, multi-tasking environment. This person would be efficient, highly organized, at home with the demands of day-to-day administration, and also an individual who would enjoy the challenges of assisting in the production of large, multi-faceted arts and culture events such as the annual Parrsboro International PleinAir Festival in June and our town-wide arts festival 10 Days in October.

REQUIREMENTS:
The Ideal Candidate

• has three to five years experience in administrative and business practices with strong organizational skills in daily administration, finance, and scheduling
• has Post-Secondary education
• is highly motivated, positive, and energetic, with personal initiative and a strong work ethic
• is creative, curious, confident, diplomatic, and open-minded
• has excellent time management, organizational skills, with a keen attention to detail
• is goal, and deadline, oriented, with the ability to multi-task, and exhibits grace under pressure
• has strong background in Social Media / superior written and verbal communication skills
• works well independently but is also a team player
• has the ability to develop strong relationships with colleagues, donors, and vendors
• has solid-to-advanced computer skills. Database experience a plus
• has the flexibility to work some evenings for events
• has a passion for the arts and a strong belief in the mission of Parrsboro Creative

KEY RESPONSIBILITIES
• Organizing communications between the Cultural Campus Partners
• Scheduling meetings, recording, filing and distributing minutes
• Monitoring and recording daily finance transactions
• Input and maintenance of data base
• Sending weekly financial updates with all receipts/invoices to the Treasurer
• Booking and recording all course and art sales
• Creating and maintaining a Calendar of Events for: Administration, Grant Applications & Reporting, Fundraising,
• Assisting in budget preparation and management
• Assisting with Grant Applications
• Assisting with Sponsorship and Donations campaigns
• Assisting with organization and production of Art Festivals and Fund Raising Events
• Assisting with Marketing and Promotion, traditional and Social Media
• Research of best practices in arts organizations
• Attending Tourism Cultural Events – SaltScapes and Gems & Minerals Show

ELIGIBILITY INFORMATION
To be eligible, you must be unemployed and show that you need work experience to get hired. You must be a Canadian citizen or permanent resident legally entitled to work in Canada. As well, you must meet ONE of the following conditions:
• have a current Employment Insurance (EI) claim
• have had an EI claim that ended within the last five years
• have had an EI claim for maternity or parental benefits within the past five years, then remained out of the job market to care for a newborn or newly adopted child, and now want to re-enter the labour force.

HOW TO APPLY
If you believe you are the right kind of individual for this job and you want to be in involved in work that makes a difference, please send your application by Email, with Cover Letter and Resume to: [email protected]

Or send your application by Canada Post to:
Executive Director
Parrsboro Creative
151 Main Street
PO Box 681
Parrsboro, NS
B0M 1S0

DEADLINES FOR APPLICATION:
Friday November 3, 5:00 pm

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